Executive Committee

8 February 2012

Present: Todd Kuckkahn, Katy Olson, Terry Rothmann, Bruce Beaman, Kathy Davies, Kelly Caughlan.

Call to Order: Todd Kuckkahn.

Introductions and Brief Highlights from Organizations

Treasurer’s Report: $1,259.91

Committee Reports

*Go to www.plannedgivingportagecounty.org under “Members Only” for full committee meeting minutes.

Marketing: Renewal letters to all guide participants have been emailed. The renewal rate is $25 per listing. 2012 Goals: expand and increase air time for PSA's; explore new ideas for promoting planned giving; increase guide distribution.

Education: Estate Seminar with Anderson O’Brien Firm – Tuesday, April 24. 2012 Goals: increase board trainings and seminars; review website content; provide educational articles for website.

Chair’s Report

Thanks to the committees for their hard work and to the Executive Committee for providing the leadership.

Meeting Dates

*The meeting calendar can be found at www.plannedgivingportagecounty.org under “2012 Calendar.”

10 March 2011

Present: Kelly Caughlan, Chair, Terry Rothmann, Treasurer, Fred Hebblewhite, Marketing Committee, Todd Kuckkahn, Vice President, Bruce Beaman, Membership & Website & Kathy Davies, Past Chair

Meeting called to order by Kelly Caughlan.

Executive Committee Housekeeping

Kelly asked for a recording secretary for the group. Kathy suggested that each past chair serve as recording secretary for the next year. Those gathered also outlined the roles each person on this committee represents. You can see their title roles identified in the roster above.

Non-Profit and Professional Directories

Now that both the Non-Profit Guide and the Professional Guide have been updated and printed, the committee was asked to address reprints, pricing, print schedules, etc.  Here are the recommendations made by the committee at this meeting:

A new organization may be added to the web-based directory at any time. 

Directories will be printed semi-annually as needs demand for education venues. 

Marian Helm of CAP Services, will update the directory at no charge to the organization.

New organizations/business joining either directory will be charged $100. 

All organizations/businesses listed in the directories will be asked to pay a $25 annual renewal fee.  These funds will offset cost of printing new directories each year and keeping it current.

It was recommended that each time a directory is re-printed that the booklet carries that reprint date.

Suggested that renewal notices go out to all in November. Marketing Committee will assume responsibility for annual renewals.

Any additions or updates needed for the directories should be directed to Fred Hebblewhite, Marketing Committee.

Group approved printing 150 directories for the April Estate Seminars. Fred will handle.

Approval of Bills

Current balance: $3,335.11

Bruce presented two invoices covering the website domain renewal fee ($35 est) and the web hosting fee ($135 est.). Motion made and seconded to approve these payments.  Motion carried.

Committee Goals for 2011

These goals and responsibilities were suggested for each committee of PGPC

Education Committee:

Oversight of Estate Planning Seminars

Promote / Implement Board Training Program

Coordinate semi-annual membership meetings   (April/Sept.)

Marketing Committee:

Get psa's running on local television

Keep website up-to-date

Manage printing and updating of non-profit and professional directories

Coordinate membership packets

Question raised about the value of maintaining the tri-county website (www.plannedgivingwi.org)  We were reminded that without this site in place, regional television may not be receptive to airing our ads. We were reminded to use this website address on all television spots.

Todd shared with the group the "Planned Giving Pocketguide for 2011".  This easy reference sells for $25 each but is available in quantity discounts. The group explored ways to share this booklet with our audience. After discussion, the group agreed to allocate $1,000 to the purchase of these books asking Todd to secure a quantity discount. The books will be given to each of those attending our semi-annual member meetings and one to each organization which participates in our planned giving board training. We will be sure to include ordering information in each book distributed. Todd will coordinate purchase and keep the group informed. We are hoping to get these by our April 7 meeting.

April 7 All Member Meeting - 9:30 am at United Way Office

Reviewed agenda items and confirmed speakers -- Beth Hoffman and Terry Rothmann.

Other Business

It was suggested to add the seminar introduction template to the website so it can be easily accessed by the volunteer assigned. Bruce will handle.

Bruce will keep the membership database updated with name, address, email, etc.